Mail setup using Outlook 2016

  •   11-17-2020 4:12 PM
  •  

1. Open your outlook app on your PC.

2. Navigate to your Account Information page by clicking on File in the upper left of the window.
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3. Click on Add account.
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4. Next you will select Manual setup or additional server types, and then select next.

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5. Select Pop or IMAP, then select Next.

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6. Next you will select one of the two options for the mail server type: IMAP or POP.

For this example, POP3 is chosen. Skip to step 11 for IMAP setup:

Populate the fields below:

  • Your name
  • Full Email Address
  • Account Type – “POP3
  • Incoming/Outgoing Mail server – Example (mail.exampledomain.tld)
  • Logon Information: Username/Password
  • Select Remember Password
Click on More Settings

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7. Select Advanced on the top menu bar tab to adjust Internet E-mail settings.
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Change settings per details below:

  • Incoming server (POP3): Port 995
  • Check the box for encrypted connection (SSL)
  • Outgoing server (SMTP) Port: 465 or 587 or 25
  • Select Auto for encrypted connection
The Sever Timeouts and Delivery are per Outlook default, change if needed, or select OK.

8. Select Test Account Settings.
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9. After the test runs make sure the status shows completed for both tasks and click close.

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10. Your POP3 email account has been setup, click finish to complete setup.
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11. Populate the fields below for your IMAP settings:

  • Your name
  • Email Address
  • Account Type “IMAP
  • Incoming/Outgoing Mail server – Example (mail.exampledomain.tld)
  • Logon Information: Username/Password
  • Select Remember Password
  • Click on More Settings
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12. Select Outgoing Server on the top menu bar tab to adjust Internet E-mail settings.
  • Select "My outgoing server (SMTP) requires authentication"
  • Select "Use same settings as my incoming mail server"
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13. Select Advanced on the top menu bar tab to adjust Internet E-mail settings.
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Change settings per details below:

  • Incoming server (IMAP): Port 993
  • Check the box for encrypted connection (SSL)
  • Outgoing server (SMTP) Port: 465 or 587 or 25
  • Select (SSL) for encrypted connection
The Sever Timeouts/Folders/Sent Items/Deleted Items are set per Outlook default, change if needed, or select OK.

14. After the test runs make sure the status shows completed for both tasks and click close.
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15. Your IMAP email account has been setup, click finish to complete setup.
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